One file for your long-form intake
One evening in 2017, my last patient left at six and I was still at the practice at nine. On the desk: a ninety-minute intake in one system, lab results in three portals, a treatment plan half-built in a Word template, and a quote I would rebuild in the morning.
That afternoon I had gone hunting for one lab value I knew we had. Somewhere between the portals it stopped being annoying and became the job itself. I run a functional medicine clinic — and I was spending my evenings working as a filing clerk.
So I started building the file I wanted open during the intake: the interview, the medication list, the labs and the emerging plan on one chart. First for my own clinic. Then colleagues asked for logins. That became Practiceflow.
I still see patients every week. Every screen ships to my own clinic first.
— Tim Kors, MSc — IFM Certified Functional Medicine Practitioner. In clinic since 2006. Building Practiceflow since 2017.
Built for functional and integrative practices · HIPAA + GDPR compliant · Used by 1–4 practitioner clinics
Three promises
Finish the intake in the room
Interview, medication overview and the emerging plan sit on the same chart while you are still talking. The consult is recorded. The report is a draft when you stand up. You edit, then you sign.
Order labs without the portal tour
Request labs from the labs you already work with and log the results on the file. Drop the PDF on the chart — the parser puts the values into lab results, no retyping. Rupa and Fullscript are connecting now, into the same file.
A treatment plan before the patient's car leaves the driveway
Turn the findings into a personalized plan — supplements, nutrition, follow-up — from your own templates while the patient is still in the room. The quote comes off the same plan.
Still writing treatment plans at 9pm?
I know that evening. The patients are gone and the real work starts: retyping an intake, transcribing a lab PDF, rebuilding a plan from memory. None of it is medicine. It is software failing quietly.
The practice scan is about 20 questions on how your intakes, lab portals and plan write-ups actually run. You get a report back showing which step is eating the hours.
What practitioners say
Three moments from practitioners who made the move — published quotes, word for word.
“With Practiceflow, I keep track of my patient interview reports in a very user-friendly way. Also, I have a particularly good overview of the total treatment for the client. A real 'all-in-one solution': everything is clear from the first appointment to the last treatment. As a result, considerably fewer questions via email/telephone.”
“I work as a functional medicine doctor. With the software, a patient-personalized treatment plan is ready in a matter of minutes. Requesting lab tests and using text templates also saves me a lot of time, so I have more time and focus for the patient.”
“As a functional nutritionist, I use the software to make treatment plans and interview reports. Practiceflow is very user-friendly, easy to use, and easy to learn. With Practiceflow, I can do patient file management at least 50% faster.”
Look inside
Four screens from real consult days. The data on them is demo — the moments are not.
What is in it
Everything a functional practice touches between the first call and the last follow-up. One login, one file per patient.
Appointments
Online booking, reminders and consult types with their own length — in the room, by phone or as an online consult. Long intakes and short check-ins in the same agenda.
Client interviews
Structured intake questionnaires the patient fills in before the consult. The report is written from the file: intake, labs, journals. You edit, then you sign.
Labs
Request and log any lab you already work with. Drop in the PDF. The values land on the chart.
Treatment plans
Build the plan from findings, phases and text templates. The patient reads it in the portal, not in a lost PDF.
Quotes
Put the program, consults and tests in a quote the patient can accept. No back and forth about what was agreed.
Prescriptions
Supplement protocols with dosage, timing and duration. Repeat what worked without retyping it.
Follow-up
Recheck moments, tasks and progress notes per phase. Yesterday’s notes become a summary, not another evening of rereading.
How pricing actually worksTeam & patient portal
Team access with shared templates, and a portal where patients read their plan instead of losing a PDF. Only practitioners cost a seat — receptionists, admins and assistants are unlimited and free.
Not sure it fits your practice? Tell us what’s taking too long and ask.
Who builds this
“If a screen does not survive my own Monday morning, it does not ship.”
Tim Kors, MSc, IFM Certified Functional Medicine Practitioner. In clinic since 2006. Building Practiceflow since 2017. Every screen has to survive a real consult week before it ships.
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Somewhere this week
Somewhere this week there is an evening with your name on it — a plan to finish, an intake to retype, a lab PDF to transcribe. Open a free account and put your next intake in it instead.
